Virtual Assistance for Real Estate Agents
The admin between showings, handled by a named human assistant: listings entered and kept current on the MLS, leads followed up in your CRM, showings scheduled, and every transaction's paperwork chased to the finish.
- Same day
- Listing changes, price updates and new photos live on the MLS
- $7/hr
- Starting rate, on the same packages as every other service
- 2 days
- From first call to your first task list
How the work actually runs.
Start with your systems
The first call lists your MLS, your CRM, your transaction platform and how you like a listing written. Your assistant gets a named login where the platform allows it and a written procedure per task before touching anything.
Work the day around your appointments
Listings, leads and paperwork move while you are in the car or at a showing. Your assistant clears the queue every working day, and anything that needs your decision comes as one batched message, not a call between appointments.
Report every week
A short written note each week: listings updated, leads answered and where they sit, deadlines coming up, documents still out for signature. Nothing about your business lives only in someone's head.
What is included.
Listings and the MLS
- New listings entered on your MLS with photos ordered, descriptions written to your voice and every field checked
- Price changes, status updates and open house times posted the day you decide them
- Zillow, Realtor.com and your own site kept in step with the MLS
Leads and follow-up
- Every new lead logged in Follow Up Boss, kvCORE or Lofty and answered inside the hour it arrives
- Follow-up sequences, past-client check-ins and review requests sent on the schedule you set
- Your database cleaned: duplicates merged, stale contacts tagged, birthdays and anniversaries in the calendar
Showings and calendar
- Showings booked and confirmed through ShowingTime or by phone, with feedback collected after each one
- Open houses prepared: sign-in sheets, flyers, neighbour invitations and the follow-up afterwards
- Your calendar kept honest, with drive time between appointments and reminders the night before
Transactions and paperwork
- Contracts, disclosures and addenda sent for signature in DocuSign or Dotloop and chased until they are back
- Every deadline in the contract on a shared timeline, with reminders to you and the other side
- The file kept complete in SkySlope or Dotloop so your broker's compliance review passes first time
We work in your tools, not ours.
Your MLS, your Follow Up Boss or kvCORE, your Dotloop or SkySlope, your DocuSign, your inbox and calendar. Your assistant works inside them as a named user, so every listing, lead and file stays on your record.
Before you ask.
Which tools do you work in?
Follow Up Boss, kvCORE and Lofty for the CRM. Dotloop and SkySlope for transactions, DocuSign for signatures, ShowingTime for showings, and whatever MLS your board uses. Marketing in Mailchimp or your own system. All of it inside your accounts as a named user.
Can you enter listings on the MLS for me?
Where your MLS allows an assistant login or a licensed assistant, yes, with you reviewing before anything goes live. Where it does not, we prepare every field, photo and description so the entry takes you five minutes instead of an hour.
Do you deal with lenders or mortgage paperwork?
No. We work the agent's own admin: listings, leads, showings and the contract paperwork you are responsible for. Anything on the financing side stays with the buyer's lender and is not something we handle.
Will you talk to my clients?
As much or as little as you like. Some agents want every showing confirmation and follow-up to come from the assistant under your name; others want us to prepare and let you send. Either way, the voice guide we write together decides how it sounds.
Want the admin between showings handled?
Book thirty minutes and tell us how many active listings and open transactions you carry. We will come back with the hours it needs and what it costs, in writing.